If you’ve ever sent an email that started with the words ”Just sending a friendly reminder to please...“ we have some bad news for you: It probably backfired. Not only are “friendly reminder” emails one of the annoying email habits you have, but everyone also secretly hates them.
To you, reminder email could simply be “a friendly way to ask for something that’s late,” Fast Company writes. But unfortunately, that might not be the message coming across to your coworkers. You need to quit this bad email habit and stop sending them immediately, and here’s why.
For one, if you use “hedge words” such as “kind of,” “maybe,” “probably.” etc., they will decrease your credibility with your coworkers. Although you might insert those phrases for a softer tone, they also make you sound insecure and not confident. Be clear with your choice of words, choosing the straightforward “sending a reminder,“ instead. Trust you’re your employees will appreciate the directness.
But that’s not even the worst part. It’s also easy for those reminder emails to get lost in people’s inboxes, if not ignored immediately. With countless emails flooding in per day, yours could easily get lost in the shuffle. Very likely, your coworkers will hit the ”delete“ button.
Still, you need to get their attention somehow, right? After all, you have a job to do! Once you send the classic reminder email, try scheduling a meeting with the person via calendar invite. Even re-sending the classic reminder email with a red “urgent” flag could do the trick. Doing so is practically guaranteed to get the message across - and still save face with your coworkers.
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